LEGAL INFORMATION
INFORMATION ABOUT THE SITE EDITOR
The website www.makila.ai i
is owned by the company Makila AI, registered with the Paris Trade and Companies Register under number 842 605 784. The VAT identification number is FR 80 842 605 784.
Address:
75, boulevard Haussmann, 75008 Paris – France
1002 Sherbrooke Street West, Montreal, QC Canada H3A 3L6
For any suggestions regarding the website www.makila.ai, please feel free to contact us at: contact@makila.ai
RIGHTS RELATING TO YOUR PERSONAL DATA
The information collected from you is required to process the provision of Makila’s services. They are subject to computer processing. In accordance with European regulation 2016/679 of 27 April 2016, the data collected may give rise to the exercise of the right of access, rectification, deletion, opposition, data portability and limitation of processing. as well as the fate of the data after death from:
Makila.ai
75, boulevard Haussmann
75008 Paris – France
To the attention of the DPO:
dpo@makila.ai
How is your personal information processed when using our website?
Information collected during your use of our website:
To ensure that our website is optimized for easy use and/or for future communications, Makila AI or our service providers may use cookies to collect standard Internet information about how you use the website and when you use it. This information may include your IP address and location data, blogs, time, date, language preferences, browser used, referring web addresses, other communication data, search queries, and pages visited.
Our email marketing communications may contain a single, campaign-unique “web beacon pixel” to tell us whether our email is opened and combined with other technology verify any clicks through to links within the email. We may use the information for purposes including determining which of our email is more interesting to you and to query whether users who do not open our email wish to continue receiving them. The pixel will be deleted when you delete the email. You may also choose not to click in the email marketing communications that we send you. This information may be connected to your personal identity.
Social Media Widgets
Makila’s website may include widgets, such as the “Share This” button or interactive mini programs that run on our internet site. These features ma y collect your IP address, which page you visit on our internet site, and may set a cookie to enable the feature to function properly. Social media features and widgets are either hosted by a third party or hosted directly on our internet site. Your interactions with these features are governed by the privacy policy of the company providing such service.
Makila AI’s website includes links to other internet sites, the privacy practices of which may differ from ours. If you submit Personal Information to any of those internet sites, your information is governed by the Personal Information protection policies of those internet sites, and we do not accept any responsibility or liability in respect of third-party sites. Please check the privacy policies published on any third-party sites which you may access thought our internet site before submitting Personal Information to them.
Do we Share your Personal Information?
Makila AI shares your Personal Information only in the following circumstances and with the following recipients:
(i) with our subsidiary undertakings and/or affiliates for the purposes of providing you with our services as described in this Notice;
(ii) with third-parties including certain service providers we have retained in connection with the legal services we provide, such as attorneys, consultants, mediators, or experts and other legal specialists such as law firms for obtaining specialists or foreign legal advice, translators, education evaluation services, couriers, or other necessary entities;
(iii) If we have collected your Personal Information in the course of providing services to any of our clients, we may disclose it to that client, and where permitted by law to others for the purpose of providing our services;
(iv) on a confidential basis with third-parties for the purpose of collecting your feedback on our service, to help us measure our performance and to improve and promote our services;
(v) with companies providing services for money laundering and terrorist financing checks, credit risk reduction and other fraud and crime prevention purposes and companies providing similar services, including financial institutions, credit reference agencies and regulatory bodies with whom such Personal Information is shared;
(vi) with courts, law enforcement authorities, regulators, government officials or attorneys or other parties where it is reasonably necessary for the establishment, exercise or defense of a legal or equitable claim, or for the purposes of a confidential alternative dispute resolution process;
(vii) with service providers who we engage within or outside of Makila AI, domestically or abroad, (e.g. shared service centres), to Process Personal Information for any of the purposes listed above on our behalf and in accordance with our instructions only; and
(viii) if we engage in a commercial or business transaction – as defined by applicable privacy legislation – in which case we may disclose your Personal Information to the prospective seller or buyer of such business or assets to whom we assign or novate any of our rights and obligations.
Please note: Makila AI, its third-party service providers and other third parties to whom we disclose information under the Notice may perform activities outside of Canada.
Any Personal Information that is Processed in countries outside of Canada may be subject to the laws of those countries (e.g., where a third party service provider operates internationally). As a result, Personal Information may be disclosed in response to valid demands or requests from government authorities, courts, or law enforcement officials in countries outside of Canada.
You may seek additional information regarding the Processing of your Personal Information outside of Canada by contacting our DPO at the contact details found in Subsection:Whom to Contact with Questions
How long do we Retain your Personal Information?
Makila AI will not retain Personal Information longer than is necessary to fulfil the purpose for which it was collected including for the purposes of satisfying any legal, accounting, or reporting requirements and, where required for us to assert or defend against legal claims, until the end of the relevant retention period or until the claims in question have been settled. As this purpose varies depending upon the Personal Information involved, we invite you to contact ourDPO for any inquiries pertaining specifically to you.
Upon expiry of the applicable retention period, we will securely destroy your Personal Information in accordance with applicable laws and regulations and with our Document Retention Policy [attach a link to policy].
How do we Ensure your Personal Information is Accurate?
Makila AI uses reasonable efforts to ensure that your Personal Information is kept as accurate, complete and up to date as possible. We do not routinely update your Personal Information, unless such an update is necessary. In order to help us maintain and ensure that your Personal Information is accurate and up to date, you must inform us, without delay, of any change in the information you provide to us.
How do we Safeguard your Personal Information?
Makila AI is committed to protecting the confidentiality, integrity, and availability of your Personal Information. We employ security safeguards that are customary in the field of information technology (IT) and appropriate to the sensitivity of the information, including physical, organizational, and technological measures.
Unfortunately, the transmission of information via the internet is not completely secure. Although we do our best to protect your Personal Information, we cannot guarantee the security of data transmitted to our internet site. Any transmission you provide is at your own risk. Once we have received your information, we will apply our security practices to try to prevent unauthorized access, use and/or disclosure.
Whom to Contact with Questions
Makila AI is committed to being transparent about our Website policies and invites you to contact the DPOwith any question you may have.
We have appointed a Data Protection Officer (“DPO“) to oversee our compliance with applicable Personal Information protection legislation.
For any questions regarding the legal notice of the Makila AI website, please contact us at the following address: dpo@makila.ai or Phone Number: +1 514 284 7400
What are your Rights?
You have various rights with respect to our use of your Personal Information:
(a) Access: You have the right to request whether we hold Personal Information on you and to request a copy of such information. To do so, please contact us at the details provided at Subsection Whom to Contact with Questions.There are exceptions to this right, so that access may be denied if, for example, making the information available to you would reveal Personal Information about another person, or if we are legally prevented from disclosing such information.
(b) Accuracy: We aim to keep your Personal Information accurate, current, and complete. We encourage you to contact us at the details provided at Subsection Whom to Contact with Questions to let us know if any Personal Information is not accurate or changes, so that we can update your Personal Information.
(c) Cessation of Dissemination: You have the right to request that we cease disseminating your Personal Information if the dissemination is contrary to the law or a court order.
You also have the right to request that we cease disseminating your Personal Information where the following conditions are met:
(i) the dissemination of the information causes you serious injury in relation to your right to have your reputation or privacy respected;
(ii) the injury is clearly greater than the public’s interest in knowing the information or the interest of any person’s right to express themselves freely; and
(iii) the cessation of dissemination requested does not exceed what is necessary for preventing the perpetuation of the injury.
(d) De-indexation: You have the right to request that we de-index any hyperlink attached to your name that provides access to information by a technological means if the dissemination is contrary to the law or a court order.
You also have the right to request that we de-index a link providing access to information where the following conditions are met:
(i) the dissemination of the information causes you serious injury in relation to your right to have your reputation or privacy respected;
(ii) the injury is clearly greater than the public’s interest in knowing the information or the interest of any person’s right to express themselves freely; and
(iii) the cessation of dissemination requested does not exceed what is necessary for preventing the perpetuation of the injury.
(e) Re-indexation: You also have the right to request that we re-index a link providing access to information where the following conditions are met:
(i) a failure to do so causes you serious injury in relation to your right to have your reputation or privacy respected;
(ii) the injury caused by a failure to re-index is greater than the public’s interest in knowing the information or the interest of any person’s right to express themselves freely; and
(iii) the re-indexation requested does not exceed what is necessary for preventing the perpetuation of the injury.
(f) Mobility: You have the right to request that computerized Personal Information collected from you be communicated to you in a commonly used technological format as well as to any person or body authorized by law to collect such information. This right does not extend to information that was created or inferred from your Personal Information and we are under no obligation to communicate such information if doing so raises serious practical difficulties.
(g) Complaints: If you believe that your Personal Information protection rights may have been violated, you have the right to lodge a complaint with the applicable supervisory authority, or to seek a remedy thought the courts.
You may, at any time, exercise any of the above rights, by contacting the DPO at the details provided at Subsection: Whom to Contact
Access to Information
You may enquire about your Personal Information by contacting our DPO or making a request to view your Personal Information.
Makila AI will generally respond to all access requests within 30 days of the receipt of all necessary information. In circumstances where we are not able to provide access, or if additional time is required to fulfill a request, we will advise you in writing.
Makila AI may not release certain types of information based upon exemptions specified in applicable laws. Where possible, we will sever the information that will not be disclosed and provide you with access to the remaining information. Should we be unable to provide access to or disclose Personal Information to you, we will provide you with an explanation, subject to restrictions.
In certain circumstances, such as where the request is excessive or unfounded, we may charge you an administration fee for access to your Personal Information. We may also charge for additional copies. We will advise you of any fees before proceeding with a request.
You may learn more about the process or obtain assistance in completing an access request by contacting the DPO at the details provided at Subsection: Whom to Contact with Questions..
Right to withdraw consent
If you have provided your consent to the Processing of your Personal Information, you have the right to fully or partly withdraw your consent. To withdraw your consent please follow the opt-out links on any marketing message sent to you or contact the DPO at the details provided at Subsection: Whom to Contact with Questions.
Once we have received notification that you have withdrawn your consent, we will no longer Process your information for the purpose(s) to which you originally consented unless there is another legal ground for the Processing. Withdrawal of consent to receive marketing communications will not affect the Processing of Personal Information for the provision of our services.
How do we Resolve your Concerns?
Any report, concern, complaint or incident of which we become aware that involves conduct that may contravene the Notice will be treated confidentially to the extent possible. However, some disclosure may be necessary to adequately address issues raised, aid enquiry and implement solutions, as appropriate.
Incident Reporting
We take all potential or actual Personal Information breaches seriously.
You may report your concerns about the Processing of your Personal Information directly to our DPO. The DPO will engage the appropriate team to assist with resolution of the issue.
Alternative Actions
While we are committed to resolving all Personal Information matters internally, nothing in the Notice precludes you from contacting the appropriate federal or provincial privacy commissioner.
Prohibition Against Retaliation
We will not retaliate against a Person who, in good faith and on the basis of reasonable belief, raises questions or concerns regarding their Personal Information.
Maintenance and Review
The Notice is effective June 28th, 2023 and supersedes all prior versions.
Makila AI reserves the right to interpret the Notice at its sole discretion and to make changes as it deems appropriate from time to time without the requirement of advanced notice.
Personal Information protection legislation continues to evolve and, as a result, this Notice may be amended by us from time to time at our full discretion without any prior notice or liability to you or any other persons. The Processing of your Personal Information by us will be governed by the version of this Notice in effect at that time.